Privacy Policy

1. Data Controller

The personal data controller within the meaning of Art. 4(7) GDPR / Art. 4 pkt 7 RODO is:

Polcomp Marek Butryn
ul. Piaskowa 9c
37-403 Jastkowice, Poland
NIP: PL8652448133
Email: [email protected]

You may contact us with any questions or requests regarding your personal data at the email address above.

2. What Personal Data We Collect

We collect only data that you provide voluntarily or that is generated automatically during your use of the website:

2.1 Data you provide

• Contact form: first and last name, business email address, company name, and the content of your message.
• Email correspondence: any information contained in emails you send to us.

2.2 Automatically collected data

• IP address and approximate geographic location (country/city level).
• Browser type and version, operating system.
• Pages visited, time spent, referral URL.
• Date and time of the visit.

We do not collect sensitive categories of data (special categories under Art. 9 GDPR/RODO).

3. Legal Basis for Processing (Art. 6 GDPR / Art. 6 RODO)

• Art. 6(1)(b) — processing is necessary for the performance of a contract or pre-contractual measures (responding to enquiries, providing quotations).
• Art. 6(1)(f) — legitimate interests of the controller: website security, fraud prevention, improving service quality, and direct marketing of our own services to business contacts.
• Art. 6(1)(a) — your explicit consent, where requested (e.g., newsletter subscription if applicable in the future).

4. Purpose of Processing

• Responding to contact form submissions and email enquiries.
• Providing property tax research outsourcing services and related communications.
• Managing existing business relationships with clients.
• Ensuring the security and proper functioning of the website.
• Compliance with legal obligations (e.g., invoicing, accounting — under Polish tax law).
• Statistical analysis of website traffic (aggregated, non-identifying).

5. Data Retention

• Contact enquiries — retained for up to 3 years from the date of last contact, or for the duration of a business relationship plus 3 years.
• Accounting and invoicing documents — retained for 5 years from the end of the tax year (pursuant to Polish tax law).
• Server logs — retained for up to 12 months, then deleted or anonymised.

6. Recipients and Data Transfers

We do not sell your personal data. We may share it with trusted service providers acting as data processors under appropriate data processing agreements (Art. 28 GDPR), including:

• Web hosting and server infrastructure providers (EU-based or Standard Contractual Clauses applied).
• Email service providers.
• Accounting and invoicing software providers.

If any transfer occurs outside the European Economic Area (EEA), we ensure adequate safeguards under Chapter V GDPR (e.g., Standard Contractual Clauses adopted by the European Commission).

We do not transfer data to third countries without appropriate legal safeguards.

7. Your Rights Under GDPR / RODO

Under GDPR (RODO), you have the following rights:

• Right of access (Art. 15) — the right to obtain confirmation of whether your data is processed and to receive a copy.
• Right to rectification (Art. 16) — the right to correct inaccurate or incomplete data.
• Right to erasure (Art. 17) — the "right to be forgotten", where applicable.
• Right to restriction of processing (Art. 18) — the right to limit how we use your data in certain circumstances.
• Right to data portability (Art. 20) — the right to receive your data in a structured, machine-readable format.
• Right to object (Art. 21) — the right to object to processing based on legitimate interests or for direct marketing purposes.
• Right to withdraw consent (Art. 7(3)) — where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing prior to withdrawal.

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days (extendable by a further 2 months in complex cases).

You also have the right to lodge a complaint with the Polish supervisory authority: Urząd Ochrony Danych Osobowych (UODO), ul. Stawki 2, 00-193 Warsaw, Poland — uodo.gov.pl.

8. Cookies and Tracking Technologies

This website may use cookies for the following purposes:

• Strictly necessary cookies: required for the website to function correctly. No consent is needed for these.
• Analytics cookies: used to understand how visitors interact with the site (aggregated, anonymised where possible). These require your consent.

You can manage or disable cookies at any time through your browser settings. Disabling cookies may affect the functionality of some parts of the website. We do not use advertising or behavioural tracking cookies.

9. Data Security

We apply appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction, including:

• HTTPS encryption for all website traffic.
• Access controls limiting data access to authorised personnel only.
• Regular security assessments of our infrastructure.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Children's Privacy

Our services are directed exclusively at business clients (B2B). We do not knowingly collect personal data from individuals under the age of 18. If you believe a minor has submitted data to us, please contact us immediately.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in law or our practices. The "Last updated" date at the top of this page will always indicate when the most recent revision was made. We encourage you to review this policy periodically.

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13. Contact

For any privacy-related questions or to exercise your rights:

Polcomp Marek Butryn
ul. Piaskowa 9c, 37-403 Jastkowice, Poland
[email protected]